Changelog

This week is all about filing quality. We started rolling out a new AI model that names your files better and works faster, and we made Filently much better at understanding your folder structure. Shared drives work better too, and most PDFs are now processed faster.

Better filing

A new AI model for filing

Filently now files with a new, latest-generation AI model. In our tests, it did best exactly where filing is hardest: on the documents our users had to correct by hand, it found the right folder more often than the model before. And it writes noticeably better file names:

• It keeps the language of your documents and folders more consistently.

• It writes shorter, cleaner names.

• It picks the right date more reliably.

• It is faster.

We are rolling it out gradually, so we can watch the results closely. You do not need to do anything. If you can't wait, write to us through the chat in the app and we switch your account right away.

🗣️ Tell us how it files for you. If a suggestion or a name surprises you, good or bad, we want to hear it. Your feedback decides when the new model becomes the default for everyone.

Smarter folder suggestions

Filently now understands your folder structure much better when it picks where a document goes, also in large and deeply nested trees. The biggest effect: when a document needs a new folder for the new month or year, such as October inside Receipts/2026, Filently now suggests it and files the document automatically. Before, these documents often waited in review, especially in the first days of a month.

Folders with a slash in their name, such as “2024/2025”, are now understood as one folder too.

Also New

Faster processing for most PDFs

PDFs created on a computer, such as invoices and statements you download, are now processed faster. Scanned documents work as before.

Bug Fixes

• Filing location moved to another drive: when you moved your filing location folder, for example from My Drive into a shared drive, Filently treated it as deleted and stopped noticing new files. It now follows the folder to its new drive.

• Automatic filing after a reconnect: when Google stopped Filently's access and you reconnected Google Drive, your inbox switched to manual approval and stayed there. Reconnecting now keeps the access you had given, so automatic filing continues and waiting files are filed. If you leave out the wider permission on Google's screen, Filently tells you which one is missing.

Last release brought a lot of new things at once. This time we spent two weeks on the foundations instead. Almost every change below is a fix: Filently now sees folders it missed before, keeps filing in cases where it used to stop, and keeps your folder names and instructions exactly as you wrote them. You get better suggestions, and fewer surprises. Signing in is also quicker now.

New Features

Quicker sign-in with Google

Until now, Google showed its permission screen every time you signed in, although you approved it on your first visit. Now you only pick your Google account and you are in. Filently still asks for permission when you connect or reconnect Google Drive.

Bug Fixes

• Folders on shared drives: on a shared drive, Filently only saw the folders that you had opened yourself. A folder a colleague made, and everything below it, could never be suggested. Filently now reads the whole shared drive.

• Folders with many folders inside: Filently skipped every folder inside a folder that held more than 150 of them, such as one folder per client. It now reads up to 2,000, and it always reads every folder directly inside your filing location. Your plan's folder limit still applies.

• Folder names with a slash: Filently read a folder such as 2024/2025 as two folders, so its path kept growing and an undo could rebuild the wrong folders. It now stays one folder.

• Filing into your top folder: choosing “Use This Folder” on the first screen of the folder browser made the filing fail. It now works.

• New folder from a suggestion: filing one document into a new suggested folder through the bulk filing dialog saved only the last part of the path, for example Receipts instead of Finance/Receipts. It now saves the full path.

• Filing many documents at once: when one document could not be filed, Activity did not show it. It now lists that document with the reason, for example that the file no longer exists in Google Drive.

• Long folder paths: a long path pushed the content past the edge of the filing windows. The path is now shortened to fit.

• Custom instructions: saving removed placeholders in angle brackets, such as INV_<ISSUER>_<YYYYMMDD>, and joined your lines. Both now stay as you wrote them, and Filently uses the placeholders when it names your files.

• Uploading a file again: a file whose upload you cancelled was reported as "already exists" on the next try. It now uploads.

Last release your inbox folder started keeping itself organized. This one goes after the work you still do document by document: file or move a whole set in a single run, and let Gmail forward your mail to Filently automatically instead of you sending each email yourself.

Many documents, one run

Until now, filing was all or nothing: accept every suggestion on the page, or work through the documents one at a time. Now you pick the set.

Choose Select to file on your dashboard, tick the documents you want, and file only those. The bar above the list keeps a running count. Select all 240 matching takes everything behind your filters, including the pages you have not scrolled to, and you can untick single rows to leave them out. Accept & file 12 documents then files each one where Filently suggested, under the name it suggested.

When you already know where a set belongs, File into folder... overrides the suggestions and sends the whole selection to one folder you choose. Filently opens with a shortlist of the folders your selection already points at, ordered by how many documents agree, each with its share next to it: 23 of 50. A strong pattern is one click. For a large selection Filently reads the first 50 documents to build that shortlist, and the folder you pick still applies to all of them. Browse all folders... opens your full Drive if you want something else.

The same works on the Documents page for files you filed already, where the buttons read Select to move. Documents that Filently could not analyze come along too: they move into the folder you chose and keep the filename they have.

A run happens in the background, so you can keep working or close the page. It appears in your Activity feed as one entry with a progress count, a report of every document it touched, and the reason for anything it could not move. You can undo it, whole or document by document. Activity Managing Filed Documents

New Features

Turn on automatic email forwarding

Gmail can forward every incoming email to your Filently address by itself. It first asks you to confirm, and it sends that confirmation to the address you entered. That is your Filently address, so the email never reached you and forwarding stayed switched off.

The confirmation now appears in the app. Open the Sources page and the Email Forwarding card shows the request, names the mailbox that asked to forward, and gives you a Verify in Gmail button straight to Google's confirmation page.

Read the mailbox name before you confirm. Anyone who knows your forwarding address can ask Gmail to send mail to it, and Filently never confirms on your behalf. If you do not recognize the address, dismiss the reminder and Gmail leaves forwarding off. Forwarding single emails by hand needs none of this. Email forwarding is on the Professional plan and above. Email Forwarding

Bug Fixes

• Bounce messages: once your mail forwards automatically, failed deliveries and read receipts arrive too. Filently now skips the status parts your provider attaches to them, so they no longer sit in your list waiting to be dismissed.

• Documents stuck on "Uploading": an upload that stopped halfway, because you closed the tab or lost your connection, left the document in your list forever. Filently now clears it out.

• Documents stuck on "Processing": an empty file, or a download that cut out mid-way, could hold a document in processing with nothing to show. Both now end properly and the document moves on.

• Duplicate folders: when a step of the folder setup ran twice, it created a second copy of the same folder in your Drive. It now reuses the folder that is already there.

• Renewals: if your payment provider had to retry a renewal, the documents for the new period were not added to your balance. They are now.

• Dashboard counts: the counts above your document list only refreshed when you came back to the tab. They update live again.