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Read old Word, Excel and PowerPoint files
You still have files in the old Office formats .doc, .xls and .ppt. Filently cannot read what is inside them, so it files them by their file name only, and the suggested names and folders are often less exact. Filently will read the content of these files, the same way it reads .docx, .xlsx and .pptx, so they get the same full analysis.
Connect a digital mailbox or invoice service
You receive scanned letters or collected invoices through a service such as a virtual mailbox, invoice management tool, or accounting platform. Today, you download each document and drop it into your Filently Inbox. Filently will connect to these services directly, so new letters, invoices and other documents arrive in your Drive already named and sorted. Examples include ePost, PEAX, GetMyInvoices and similar services. Which service would you want to connect? Tell us in the comments.
Watch more folders than your Inbox
Filently creates one Inbox folder in your Drive and files what lands there. Many scan and invoice services already save their PDFs to their own Drive folder, for example a folder named "Dropscan". Today those files sit there until you move them into your Inbox by hand. Filently will let you pick extra folders to watch, so documents from any service get filed on their own.
Export your activity as a CSV file
On the Activity page you see every document that arrived, was filed, renamed or moved. You cannot download that list, for example to add due dates and payment dates to your invoices in a spreadsheet. Filently will let you download it as a CSV file that uses the filters you set, so you can work with it in Excel or Google Sheets.
Remove several pending documents at once
You review your pending documents before Filently files them. Some of them you never want to keep, so you remove each one on its own. Only failed documents can go in one step today. Filently will let you select pending documents and remove them together, so you clear the list in one action. Filed documents stay untouched.
Search folders as you browse
When you file a document, you pick its folder in the folder browser. Filently will let you search for a folder there as you type. It will show matching folders live, so you can find the right one fast. Before, you could only move down through folders one level at a time.
Email forwarding: attachments stop expiring
You forward an email and the attachment waits in Filently for your approval. Today it is only available for 28 days. If you do not get to it in time, it expires and you have to forward the email again. Filently will keep the attachment as soon as your email arrives, so it waits for you as long as you need.
Pick which documents to file
File only the documents you choose. Tick single documents, or select all documents that match your current filters. Filently files each one into the folder it suggested for that document. Before, you could only file everything at once.
Find documents by combining tags (e.g. people, places, dates)
When Filently files a document, it already understands a fair amount about it: who it involves, where it belongs, what period it covers. Today that understanding goes into the filename and the folder — which is exactly what it was built for, and for most archives it's enough. It reaches its limit when an archive doesn't split cleanly into folders. A genealogy archive is the clearest example: one document can belong to a family line, a place and a date range at the same time, and a folder tree forces you to pick one. What you actually want to ask is "everything about this family in this location." Requested capability: Extract entities from documents during filing (people, organisations, places, dates, document type) Store them as tags on the document Let users search and filter by combining several tags Files stay where they are in Drive — tags are an additional layer, not a replacement for the folder structure
Rejected and Duplicates
When Filently rejects a document it is left in the Inbox. When I look at my Inbox I could have 100 documents and no indication which ones were rejected. Request that rejected files go into a separate folder, this will give better management of rejected and also see how many documents in inbox are waiting for progress. I tried to this with a rule but that didn't work. Similarly it's needed that duplicates also are put in a separate folder for the same reason
Email forwarding: confirm your Gmail setup inside Filently
You set up email forwarding in Gmail. Gmail then sends a confirmation mail before it forwards anything. That mail goes to your Filently address, so you never see it, and forwarding stays inactive. Filently will show the confirmation in your email forwarding settings, so you can finish the setup in one place.
Duplicate Handling: Stop filing the same document twice
Filently gets much better at recognizing when a file is a copy of one you already have, so the same document does not end up filed twice. Duplicates wait for you instead of being filed or turned away. You decide what to keep and what to send to the trash.
Set common filing rules with a switch instead of typing them
Can we have some more rules in Settings that could be checked on or off, instead of having to type them in settings, for example; Import only files and not subfolder branches – yes/no Ensure all file names are unique – yes/no Restrict Levels of subfolders – 1,2,3,4… File types to ignore - .ini .lnk .tmp .sys etc Ignore filenames that contain – crdownload etc
Custom Filing Instructions: browse your folders level by level after you type @
In your Custom Filing Instructions, you type @ and then part of a folder name. Filently suggests the folders that match. This works well when you know the name. When you do not, or when many folders share a name across different branches, the flat list does not help you find the right one. Filently will add a second way to pick a folder, like a file explorer: Type @ alone, and you see only your top-level folders, sorted by name. Pick one, and the list opens its subfolders, sorted by name. Go one level deeper each time until you reach the folder you want. Typing a name to search stays as it is. Browsing is for the times you need to look around first.
File many documents into one folder
Choose one folder for a whole selection. Filently shows you the folders that most of your selected documents point at, so you can pick with one click. You can also browse for any other folder, or create a new one. A confirm step tells you how many documents move and which ones keep their original name. This also works for documents that are already filed and for documents that failed to process.
Preview for incoming files before approving
Currently you need to approve or reject incoming files purely on their filename. We’ll add a preview so you can check the contents of the document first.
Activity timeline + revert any change
See everything Filently does to your documents, and undo anything you didn't want. The new Activity page gives every document a complete history: When it arrived, when it was filed, and every rename or move since Whether you or auto-filing made each change A clear before and after for every change Revert puts things back. Pick any point in a document's history and Filently restores it to exactly how it looked just before, recreating any folders that were removed in the meantime. You always see a preview first, so there are no surprises. Need to fix more than one? Filter the timeline and revert in bulk. Reverting never deletes your files.
Detect any new file in any folder
Within the filing location Filently should detect all manually added files and validates its name and location. If it looks not well named or it seems to be in the wrong location Filently will correct that.
Email Forwarding: drop junk attachments and add a file type preference
Forwarded emails carry more than the document you want to file. Signature logos, tracking pixels and other embedded images arrive as ordinary attachments and become documents. That is enough friction to make users turn auto-processing off, which defeats the point of email forwarding. So junk attachments will be ignored completely and we give more control which file types should be processed, giving you more control and peace.
Auto-extract ZIP files in the Inbox
Customers receive document bundles as ZIP archives (e.g. bank exports, client deliverables) and currently have to unzip manually before Filently can process the contents. Requested capability: detect a ZIP dropped into the Filently Inbox folder, extract its contents automatically, then run the normal identify → rename → file pipeline on each extracted file. Open questions to scope: opt-in vs. always-extract, handling of the original archive after extraction (keep/delete/move), and edge cases like nested or password-protected ZIPs.